Employee Scheduling app With Smart Reporting Features

Smart Reporting in Employee Scheduling App

A key area of resource management is resource performance reporting. Tracking key metrics via reports will help you analyze where you stand in terms of productivity, efficiency, and profits. Using actual or raw data over observations and “inklings” is a better way to hold people accountable, drive change, and monitor progress.

This blog will focus on the importance of resource performance reporting and how an employee scheduling software can make getting and analyzing this reporting easier.

Definition of Employee Scheduling Software

Employee scheduling software is a cloud-based or on-premises software application that helps businesses create, manage, and publish employee schedules. It can automate many of the manual tasks involved in scheduling, such as creating shift templates, assigning employees to shifts, and tracking employee availability.

Employee scheduling software can be used by businesses of all sizes in all industries. It can be especially helpful for businesses with a large number of employees, remote workers, or multiple locations.

Main Features of Employee Scheduling Apps

These resource scheduling softwares, come with a variety of features. Below, we have highlighted some of the key features or reports you should be on the lookout for:

  • Centralized dashboard with drag-and-drop scheduling:

    The majority of resource allocation and scheduling apps provide visibility into a company’s entire pool of resources from a single database. This single centralized database removes any confusion about who is available and what their skillset is. This can be used to align tasks with the right person. The drag-and-drop feature allows you to easily create and modify schedules by dragging and dropping employees onto shifts.

  • Shift templates:

    You can create templates for common shifts, such as 9-to-5 or weekend shifts. This can save you time when creating schedules. Some softwares also have the ability to split shifts and automatically schedule people based on availability and other parameters that are set.

  • Entire company employee availability:

    You can create templates for common shifts, such as 9-to-5 or weekend shifts. This can save you time when creating schedules. Some softwares also have the ability to split shifts and automatically schedule people based on availability and other parameters that are set.

  • Time off and resource requests:

    Employees can request time off through the app, and you can approve or deny requests. Another nifty feature to consider is a resource request workflow. This will allow you to request a resource that might not report to you directly or be easily accessible for a project.

  • Automatic notifications:

    Employees should be able to receive notifications about their schedules, time off requests, and other important information.

  • Financial and management reporting:

    The software should be able to generate a variety of reports on employee availability, hours and scheduling trends. Crucial financial and management reports to track include resource utilization, cost variance, and planned vs. actual time taken. Ensure that these reports can be viewed visually and downloaded for future analysis. Many employee scheduling programs provide GANTT charts so you can see overall project progress and interdependencies as well.

  • Seamless integrations:

    Some employee scheduling apps integrate with other business software, such as payroll and timekeeping software. This will help you streamline your operations.

Out of all the features available to you via an employee scheduling app, we believe the most important ones are the management and financial reporting metrics. Why? We explain the different kinds of reports a resource management software can provide and how these reports will help you deliver successful results.

Different Kinds of Resource Management Metrics 

Too much data can also cause confusion and stress. Instead of tracking everything and anything, focus your efforts on tracking the most essential resource management metrics. Some of the key metrics that you can track in your resource management reporting are:

  • Resource utilization: This metric measures how efficiently resources are being used. It is calculated by dividing the total time that resources are available by the total time that they are actually used.
  • Resource costs: This measures the amount of money that is being spent on resources. It’s usually presented as their hourly billing rate for tasks. Resource costs can also include hiring costs or training costs. 
  • Resource availability: Availability tracks how much time resources are available for use. It is calculated by subtracting the time that resources are not available, such as for maintenance or vacation, from the total time that they are available.
  • Resource demand: This report provides insight into the total number of resources required to complete a task or project. 
  • Variance: Variance reports highlight any discrepancies between the planned time and the actual time taken on a task. Some apps also provide cost variance reports. This provides insights into the estimated cost vs. actual money spent on project resources. These variance reports not only help you keep the budget in check but also understand where there’s a bottleneck.
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How Resource Management Report Metrics Can Improve Results 

Reporting tools play a vital role in project and resource management. They allow you to see how resources are being used and identify areas for improvement. Smart reporting metrics also ensure that resources are being used effectively and efficiently. Still not sold? 

Here are some examples that highlight the advantages of having resource management reporting tools:

Improved Decision-making

The biggest benefit of having resource management reporting metrics is that it will help you make better decisions about how to allocate resources. By understanding how resources are being used, you can identify areas where they are being underutilized or overutilized. This can help you make more informed decisions about where to allocate resources in the future.

Increased Efficiency

Smart reporting can help you identify areas for process improvement. For instance, by tracking resource utilization you will know if an employee is being over or underworked. Either scenario will hamper efficiency and productivity, and therefore you can make quick changes to eliminate any inefficiencies.

Reduced Costs

Smart reporting features can help you identify areas where costs can be reduced. By understanding how and where money is being spent on resources, you keep the costs under control. You can make changes to your budget to reduce costs. 

Better Compliance

Resource management reporting can help you ensure that you are complying with regulations. By tracking how resources are being used, you can identify areas where you may be at risk of non-compliance.

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Enhanced Communication and Collaboration

Having access to reports actually improves communication and collaboration. How? Because now you have actual facts to understand how different departments are performing and provide data-backed advice and solutions. Furthermore, when the reports are easily accessible by all stakeholders, everyone knows their responsibility and how their job impacts others. Also, by sharing information about how resources are being used, one ensures that everyone is on the same page and working towards the same goals.

Make Intelligent Decisions 

Smart reporting features will equip you and your team to make more informed, data-backed decisions. It will also aid in reducing inefficiencies and enhancing your company’s productivity and bottom line. 

eRS, or eResource Scheduler, offers hassle-free scheduling and smart reporting features that will make resource management a breeze. Know which employees are available and what they are working on in real time. Start making intelligent decisions and sign-up for our 14-day trial.

CEO & Founder
Rudraksh Vyas
Rudraksh Vyas, an accomplished CEO at ENBRAUN since 2011, has a proven track record in leading and growing technology-driven businesses. His expertise lies in product development, client management, and implementing effective business strategies, ensuring robust financial and resource management. Prior to his current role, Rudraksh honed his skills in business development, where he excelled in account management and export marketing. He holds a PMP certification from the Project Management Institute and an MBA in International Business from the University of Technology Sydney. Rudraksh's journey reflects a deep commitment to excellence and innovation in the tech industry, making him a respected leader and visionary in his field.

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