Different Types of Project Resource Management Techniques - You Must Know

project resource management

Complimented by resource scheduling features and timesheet module, financial reports show and highlight important numbers such as planned v/s actual cost, revenue & profit at different levels

According to the New York Times, there is a new contagious virus spreading around- Quitagion. Employees are quitting their jobs, looking at their co-workers who are choosing to live better, with higher pay, work-life balance, a sense of belonging at the workplace, and more benefits.     

The good news is that you can vaccinate your company against this virus as a project manager or business owner. "Project Resource Management" is a vaccine against Quitagion. 

The project resource management technique will assist you in keeping your project on track and providing your team with the work-life balance they desire. Resource management techniques will not only help them to have a work-life balance; instead, they will achieve work-life harmony. 

This blog content will help you and your project manager explore the strengths of project resource management techniques. It will benefit the career of project managers and how they can use it to create an effective resource strategy. 

What is Project Resource Management?

We all know that we can't bake a cake without the right ingredients. Similarly, if you fail to assign the right resources, you can't make the project successful. You are ready to jump start. You are aware of what needs to be done. 

Project resource management includes managing the resources required to complete the project. The resource can be defined as human resources, materials, and costs. Effective resource management ensures that projects are completed on time, with the right resources, and within budget. 

eResource Scheduler is a robust project resource management software. eRS resource management module includes Gantt charts, a real-time dashboard, and other effective resource management tools to monitor project resources. Avail your 14-day free trial today.  

Why is Project Resource Management important?

By effectively managing resources, managers can guarantee that projects will always have enough resources to be completed on schedule. 


Let's explore the project resource management benefits in detail:

  1. Minimize project costs remarkably.

  2. Unexpected resource requirements can be costly. A well-planned strategy guarantees that the project has the right resources at the right cost.

    • Resource management helps you make decisions. It gives the flexibility to the project managers to minimize costs.

    • Ensure that the project manager proactively manages the risk of failure and success of the project within the budget.

    • Reduce the possibility of delays by effectively planning the resources. 

    • Allows to use just-in-time resource acquisition, thus increasing resource utilization.  

  3. Bridges the gap between capacity vs. demand

  4. An effective resource management strategy helps determine the required resources and their capabilities, enabling you to anticipate and fulfill demands in a timely manner. This involves forecasting resource needs and planning accordingly.

  5. Enhance effective resource utilization. 

  6. We can develop more effective resource utilization techniques with a clear picture of demand and availability. The right approach is to balance the available and required resources and choose a strategy to achieve the best possible use. Additionally, you must ensure that the right resources are used for the right tasks, improving the likelihood that the project will succeed. eRS is useful in this regard.

  7. Makes effective use of scarce resources

  8. Certain project operations may necessitate specialized knowledge or equipment. Because such resources are often expensive, companies may have a limited supply, necessitating them to be shared among projects and functions.

    An effective resource plan and management strategy ensures that requirements are visible and resources are engaged. As a result, project managers may ensure that activities are planned in such a way that few resources are used effectively.

  9. Monitor and improve project health.

Efficient project resource management ensures the timely acquisition and allocation of resources through proactive planning, communication, and coordination, both internal and external, to optimize their utilization.

Project health improves as a result of efficient resource utilization. These combined factors enhance organizational efficiency and lead to project success.

Project resource management techniques

Let's look at how to implement project resource management techniques within your team now that you know what they are  and why they’re crucial.

(resource, project, manager, client etc).

project resource management

Resource allocation

Adroitly Allocating the Right Talent at the Right Time: The Ultimate Resource Symphony.

Basically, when allocating resources, managers consider the talents and capacities that are readily available. Therefore, managers require a precise picture of each team member's calendar across all projects.

Resource coordinators and allocation reports are available to managers so they can make choices. Team managers, however, use resource capacity planning tools to acquire a bird's-eye view of the task distribution strategies used by their teams.

Workload Management

Redefining Productivity: Overcoming Demands for Workload and Embracing Success.

The next stage is to make sure that nobody on the team is over or underworked after the work allocation.

Even task allocation is possible through workload management. When done correctly, it increases the team's productive time and ensures nobody is overworked.

Techniques managers can use to manage a team's allocation, and workloads are:

  • Resource leveling: Resource leveling is the practice of creating a work schedule based on the resources at hand. It provides a detailed summary of what can be accomplished using the resources at hand.
  • Resource smoothing: The technique of organizing a work schedule while avoiding demand peaks and troughs is known as resource smoothing. Delaying non-essential processes is the ideal method for smoothing out resource burdens.

Resource Forecasting

Predict and optimize your project's success with project resource forecasting.

While it is vital to allocate resources and monitor their workloads, it is also critical to forecast future requirements.

The purpose of resource forecasting is to detect and mitigate bottlenecks as early as possible.

The best people to discover and predict future demand are project managers since they have the most visibility into their project timelines.

Forecasting assists in:

  • Identifying the gap and bottleneck to mitigate risks.
  • Manage client expectations by identifying resource gaps.
  • Demand resources on time.
How to manage project resources?

Now that you are familiar with the methods, let's examine the procedures for managing project resources.

  1. Estimate resource requirements: Project managers determine the people, resources, and facilities required for a project in the early planning stages. The number of team members and skill sets needed to finish the project must be estimated.
  2. Create a plan for resource requirements: You may schedule when you will need these resources during the project's life cycle once you have determined the needs. A resource plan can be made quickly and effectively by using project resource management software.
  3. Resource allocation: Examine the current resources and team members in light of the resource plan. Determine who is able and willing to accept labor. Give the project access to these individuals and resources. If a resource is unavailable, you may also need to start hiring or outsourcing.
  4. Manage workload: The last step is to make sure your resources are being used to their full potential after they have been allocated to a project. You don't want to over- or under-allocate your staff, which could lead to burnout. Re-distribute work among your team members if necessary to accommodate changing workloads.
project resource management
Challenges of resource management in projects

Resource management can be a difficult endeavor. Successful delivery can be tricky without the proper tools, planning, allocating, and monitoring. Additionally, modifications to customer specifications, project scope, and demand may snowball and impact the availability of resources.

The following are some of the main obstacles to resource management in project management:

  1. Lack of resource visibility
  2. Finding the right team members requires having a bird's eye view of all the resources available across the organization. Unfortunately, one of the main challenges to accomplishing the same is that many project managers continue to use outmoded tools.

  3. Wrong estimation of the team's capacity and availability
  4. When allocating resources, it is critical to consider the team's capacity and availability. Managers may plan projects precisely when they have a clear picture of resource availability. However, without the correct tools, aligning the team's availability with the project timetable might be difficult.

  5. Inability to overload without optimizing utilization
  6. Making the most of strategic or billable usage without overcommitting resources to projects is one of the main issues in project resource management. Overloading can cause stress, exhaustion, and resentment among team members. In addition to causing delays and cost overruns, overburdening also hinders other projects by reducing the availability of crucial resources.

  7. Resource limitations in different projects
  8. Project managers frequently experience resource limitations in a fast-paced commercial environment. Sudden changes in project scope, customer demands, or major world catastrophes have an impact on the provision of resources.

    It is not easy when many initiatives are going on at once and resources are scarce.

  9. Disconnect between departments
  10. Miscommunications can cause your efforts to fail in a project-based firm, which lowers client satisfaction. While achieving the goals, the team occasionally forgets to consult the opposite team. As a result, the other team struggles to meet the deliverables with last-minute resource allocations.

Pick the right project resource management software.

All of these terms refer to the same thing: project resource management software, resource planning software, resource allocation tools, resource capacity planning, and a resource scheduler.

Different tools may be used depending on the organization's size and profile. You can begin with Excel and simple spreadsheets if you have a small team. However, replacing Excel may be the best way to grow and manage larger teams and the projects that come with them.

Spreadsheets and Excel do not scale well with your business. And if you work from home, spreadsheets can be a real pain.

Plan changes can take a long time. Furthermore, misinformation and transparency concerns are frequently encountered.

A dedicated resource management tool must have:

Time Tracking: Project tasks are completed on schedule, and resource reservations are made in accordance with the project's timeline. As a result, the perfect solution must include a time-tracking feature.

Resource scheduling: You must be aware of your available resources. And what they're up to. And for how long they will be engaged. You must view your resource bookings and availability.

Gantt Chart: that organization can use to connect their own unique data, such as custom data fields, to a resource or task.

Gantt Chart: These can provide all of the early Gantt chart functions but with modern technologies. You must discover a more complete or better visual tool regarding resource planning. We also have an entire post dedicated to Gantt chart planning and scheduling. Highly recommended.

Reports: If you don't use them, you might not notice them. However, once implemented, there is no turning back. You can generate reports about anything linked to the flow of your project with just a few clicks.

Project resource management is not as difficult as it appears. Especially if you put some effort into planning, scheduling, and allocating resources while keeping an eye on utilization. Of course, having the correct tool makes this much easier.

Do you still have questions about how today's software can provide you with the best overview and control over your project? Or how to deal with all the planning modifications promptly and transparently? Resource scheduling software, resource utilization, and a Gantt chart overview with drag-and-drop functionality are all accessible in eRS.

Marketing Consultant
Nikita Sharma
Nikita Sharma, an impassioned Marketing Consultant at eResource Scheduler, has been shaping the digital marketing landscape since January 2021. With a rich background in web development and digital marketing strategy, she's a beacon of innovation in the field. Nikita has achieved remarkable milestones, including reaching over 1 million social media users for the Jaipur International Film Festival and 3 million-plus SERP impressions for Enbraun Technologies. Her tenure at Nexa as a Digital Marketing Strategist in Dubai, certified by Google and Hubspot, underscores her profound expertise. Nikita's educational journey in Computer Science from Rajasthan Technical University and advanced programming courses have been pivotal in her career. She exemplifies dedication, creativity, and a deep understanding of digital trends, making significant impacts across diverse industries.

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