Best Resource Management Software & Tools of 2020

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In today's hyper-competitive business arena, companies are under constant pressure – to deliver more in less time and with fewer resources. Juggling between different projects, working with multiple types of resources, squeezing in large amounts of work within a short time frame – are all part of a day’s work.

Not many companies have mastered the art of resource management. The result - productivity takes a hit, discontent increases among employees, and overall project performance comes down. The assets of a business are its people. Hence, to ensure that your business races ahead – you need to learn the art of striking the right balance between capacity and demand of this unique asset.

With companies hiring employees across branches, cities, and even countries – it's no longer possible to manage resources manually. Businesses have to look beyond spreadsheets for resource allocation.

A professional resource management tool can help you overcome the challenges of handling and allocating resources, helping you simplify and add efficiency to the process.

Here, in this guide, we list out the top 10 resource management software to consider for your enterprise in the upcoming year. The tools on this list will help you manage your resources smartly, helping you get your projects on track.

  1. eResource Scheduler

    eResource Scheduler

    Hands down, it’s the best resource management software for 2020. It’s a powerful and versatile resource scheduling software that helps you overcome all resource management pain points in your organization. It’s available as both a cloud-based and an on-premise solution. Since it was launched in 2011, it has been adopted by businesses big and small.

    The dashboard offers you all that you need to know about your resources – availability, utilization capacity, project status, and more – at a glance. By clicking on each resource, you can check the workload, thereby allocating tasks efficiently.

    eResource Scheduler helps to eliminate conflicts and dissatisfaction among employees by adding transparency to the process. With a fair distribution of workload, it prevents over-allocation or under-allocation.

    It also has integrated resource management and financial reports that help you get a clear idea of the overall picture, with easy-to-understand graphs and charts.

    Highlights

    • A powerful dashboard that pulls up all resource allocation information with a few clicks
    • Timesheets for tracking resource working times
    • Easy to use drag-and-drop features for quick allocation
    • Leave management, vacation handling and more
    • Create custom fields to make the tool highly tailored to the needs of your business
    • Powerful reports that help in making resource allocation smarter

    Versions Available: On-premise version and cloud version

    Pricing: Starts at $5 per resource per month. Free trial available.

    Ideal for: Businesses of all sizes, looking to optimize resource allocation and scheduling

  2. nTask

    nTasks

    nTask is a free project management tool that also includes basic resource allocation features. If you're a small organization and require just the basic resource management features, then this tool works for you. It allows you to track the time clocked by resources and helps you calculate the financials easily.

    While it doesn’t have an extensive resource management module, it has adequate project management features that help you allocate resources efficiently, staying on track of your project goals.

    Highlights

    • Easy to get started.
    • Individual hourly rate for resources based on their skill sets, projects/tasks they are working on, etc.
    • Get an overview of the schedule of resources via Gantt charts
    • Set billable or non-billable tasks
    • Timesheets that help you track daily, weekly or monthly time spent on projects

    Versions Available: Available as a web app and also for mobiles (both Android and iOS).

    Pricing: Available in Basic (Free Version), Premium, Business, and Enterprise versions.

    Ideal for: The basic free version is ideal for freelancers and small enterprises.

  3. Resource Guru

    Resource Guru

    It’s one of the most popular resource planning tools and has been around for quite some time. It helps you add tasks/bookings based on the availability of resources. It comes with a smart calendar that allows project managers to set the status of a particular task as billable or non-billable.

    A highlight of Resource Guru is that it makes handling leave management a breeze. Project managers can quickly view which resources are available and when thereby making it easy to allocate and plan projects accordingly.

    Highlights

    • Personal dashboards for all team members, to see tasks allocated to them and to track individual work
    • Drag and drop functionality for resource allocation
    • Downloadable resource utilization reports
    • Custom fields and customized permissions

    Versions Available: Grasshopper (all features except reports); Blackbelt (all features including reports); Master (all features plus phone support and data import)

    Pricing: Grasshopper – $2.50 per person per month. Blackbelt – $4.16 per person per month. Master - $6.15 per person per month.

    Ideal for: Larger organizations that include both human and non-human resources.

  4. Mavenlink

    Mavenlink

    It comes with powerful project planning features and resource management tools that help you manage your teams efficiently. It comes loaded with pre-built templates that make it easy to get started with resource scheduling and planning. It also helps your forecast resource needs based on current resource availability and project demands, helping you stay ahead.

    Highlights

    • Pre-built templates
    • Resource requirement forecast
    • Find resources based on skill sets

    Versions Available: Teams, Professional, Premier and Enterprise

    Pricing: $19 per month for five users, Professional costs $39 per month per user. For the pricing of Premier and Enterprise, get in touch with the sales team.

    Ideal for: Service-oriented enterprises.

  5. Float

    Float

    It helps you visualize your team's availability, thereby making it easy to schedule tasks. One of the most significant benefits of Float is that changes to your team's schedule are updated in real-time, notifying all team members of the schedule changes immediately. You can also visualize your team's schedule day-by-day by zooming in or zoom out for a broader view.

    Highlights

    • Live schedule change updates
    • Visualization of team availability and workload
    • Easy to assign tasks with drag-and-drop tools

    Versions Available: Single plan with all features included.

    Pricing: It costs $5 per month for each resource.

    Ideal for: Project managers who work better with visual inputs.

  6. Hub Planner

    Hub Planner

    It’s an enterprise resource management software that comes loaded with a wide array of features. The biggest highlight of Hub Planner is its extensive reporting module. You can make use of heat maps and other sophisticated tools to generate powerful reports that highlight problems with resource utilization and gaps in resource availability. Project managers can share, print, or export these reports to share it with management and HR.

    Highlights

    • Drag and drop resource scheduler
    • Timesheets to compare the planned vs. actual time spent on projects
    • A comprehensive dashboard
    • Powerful reports that help in forecasting resource requirements
    • 60-days free trial

    Versions Available: Plug and Play, Premium and Enterprise

    Pricing: The Plug and Play version costs $7 per resource per month.

    Ideal for: Large enterprises that require powerful reports

  7. Zoho Projects

    Zoho Projects

    Though primarily a project management software, it has plenty of features that support resource planning and scheduling. It has an in-built resource utilization chart that helps you check the availability of resources at a glance.

    It has an innovative see-saw design. One end of the see-saw shows resource allocation, while the other end shows resource availability. A balanced see-saw indicates that the resource is utilized efficiently. It also has color codes that make it easy to spot available resources quickly. One major drawback is that all these features are only available with the Premium and Enterprise plans.

    Highlights

    • Check resource availability visually
    • Resource utilization chart
    • Drag and drop interface for resource allocation

    Versions Available: Standard, Express, Premium, and Enterprise

    Pricing: The Standard plan is the lowest priced plan and costs $20 per month for up to 10 team members.

    Ideal for: Due to steep pricing, it’s primarily ideal for large enterprises.

  8. LiquidPlanner

    Liquid planner

    It's a smart project management software that contains all the essential features for resource management. It gives you intelligent resource workload distribution reports, helping you to balance workloads among all team members. It comes with a resource-leveling functionality that prevents over/underutilization of resources.

    Highlights

    • Real-time resource workload report
    • Task prioritization and automated project scheduling
    • Fair distribution of workload

    Versions Available: Professional and Enterprise

    Pricing: The Professional plan costs $45 per month per user and comes with an annual contract and a minimum requirement of 5 users.

    Ideal for: Large enterprises that require automated resource allocation capabilities.

  9. Saviom

    saviom

    It’s a complete project management software that has a dedicated module for resource management. Additionally, the tool also provides you with various handy features like reporting and project analytics. It has a custom report generation framework that makes it easy to build custom enterprise reports. Reports generated in the tool can be exported as PDF or Excel worksheets.

    Highlights

    • Allows for third-party tools integration
    • Automatic notifications to project managers in case of resource conflicts
    • Single dashboard for tracking all resources
    • Customizable reports

    Versions Available: Power License and Lite License

    Pricing: The pricing is not available online. Get in touch with Saviom to get customized price quotes.

    Ideal for: Enterprises that are looking for resource management as part of their project management tool.

  10. Teamdeck

    If you’re looking for a simple resource management tool without advanced features, then Teamdeck perfectly fits the bill. The simple user interface is quite easy to get started with and doesn't require extensive onboarding. It's a dedicated resource management tool that handles resource scheduling, leave management, and time tracking.

    Highlights

    • Warnings are issued if resource allocations overlap
    • Leave management to track employee availability
    • Assign tasks based on the expertise of resources
    • Sync Teamdeck with other project management apps using Zapier

    Versions Available: Startup Plan and Business Plan

    Pricing: The Startup Plan is free but limited to a maximum of 2 team members. The Business Plan costs $3.99 per team member per month.

    Ideal for: Teams that are looking for a no-frill resource management tool.

  11. Harvest

    Harvest

    Overview

    It’s a simple time tracking software that helps businesses calculate accurately the time duration for projects. While most employees agree that time tracking plays a crucial role in project management, remembering to track actual working hours, every time they start a task is a huge challenge. Harvest overcomes this challenge by making it super easy for businesses to track time and expenses.

    What does it do?

    It’s a cloud-based time tracking tool that works for businesses as well as freelancers. It offers one-click time entry and users can track their work times using various devices desktop, mobile, tablets and more.

    Highlights

    • Flexible time tracking – Track time as you work or enter the time once you’ve completed a task.
    • Overview of the entire team – With a glance, project managers can see who’s worked for how long, who’s overworked and who can handle more.
    • Intuitive Reports – Harvest converts timesheet data into intuitive visual reports that give valuable information about projects.
    • Automatic invoice generation – Convert timesheet data into billable hours.
    • Forecast – A special feature of Harvest that creates schedules for upcoming projects, based on timesheet insights, helping you make smarter resource decisions.

    Free Trial Available? Free 30-day trial with all features. No credit card is required.

    Pricing: The Pro version of Harvest costs $12 per person per project per month. You are eligible for 10% discount when you take an annual plan.

  12. Forecast

    Forecast

    Overview

    It is a cloud-based project management software that helps businesses of all sizes plan and execute projects on time.

    What does it do?

    It helps businesses keep track of project requirements, allocate the right resources and predict requirements ahead of time. Resource scheduling, time-tracking, multiple user collaboration, alert and notifications - it’s an all-in-one project management software.

    Highlights

    • Forecast integrates with several-other third-party business management tools like Github, Harvest, Google docs, Google Calendar and plenty more.
    • It has Kanban boards, budget tracking tools and rate cards offering end-to-end project management.
    • The data-driven engine and machine learning algorithms help project managers estimate project costs and resources accurately.

    Free Trial Available? 14-day full access with no credit card required for the free trial.

    Pricing: It follows a pricing model based on the plan type and the number of users. Standard plans start from $24 per month, while premium plans start from $39 per month.

  13. Meister Plan

    Meister Plan

    Overview

    It offers Lean Project Portfolio Management and Resource Management in a single software that is hosted on the cloud.

    What does it do?

    It helps you easily manage project pipelines and track progress right from project start to completion. Additionally, it helps you assess realistically whether a project fits your portfolio before you take it on. One interesting feature of Meister Plan is that when project scenarios change, it helps you see the impacts not just on the project timeline, but also how it affects employee schedules, financials and more. You can then take the right steps to ensure the project is completed on time, despite the schedule changes.

    Highlights

    • Create a master project portfolio and sub-portfolios
    • Track project delivery and milestones
    • Scenario planning
    • See the available resources and their skill sets, so that you can assign the right people to the right task

    Free Trial Available? 30-days free trial with access to all resources. No credit cards or bank details required for the free trial.

    Pricing: The pricing depends on the number of resources who will be using the software. Monthly plans start from €199 per month for a team of up to 20 resources.

  14. Workfront

    Workfront

    Overview

    Overview

    Workfront helps you make the best use of your team’s time and talent by removing communication barriers and easing workflows – all from within a single, easy-to-use platform. It combines project management, team collaboration and intelligent work automation so that your team members can deliver their best work on time.

    What does it do?

    Workfront offers three major products:

    • Workfront – A modern project management solution for geographically distributed teams.
    • Workfront Fusion – Connects the Workfront project management solution to other critical
    • Workfront Library – Helps you create, manage, review, edit and store all digital content of your business in a single place.

    Highlights

    • One place for managing all your work-related tasks
    • Highly configurable to suit the size and needs of your team
    • Integration with other critical business applications

    Free Trial Available? No. But, you can request a free demo.

    Pricing: The pricing model depends on the size of your team. You can send your requirements to receive a custom quote. Choose from four different plans – Team, Pro, Business, and Enterprise.

  15. Timewax

    Timewax

    Overview

    Overview

    Your time is money, and Timewax helps you make the most out of your business time. Timewax understands that resource planning is not a one-man show.

    What does it do?

    You can define roles like Resource Planners, Project Managers, Employees, Management, Freelancers, and Contract Workers with specific tasks and access levels.

    Highlights

    • Multi-platform – use it across platforms – desktops and mobiles.
    • Customizable features – Select the features that you need based on the role of each employee.
    • Mobile App – Available for both iOS and Android.
    • API Integration – Seamless integration of the software with other apps like Outlook, Salesforce, Slack, Google Calendar and more.

    Free Trial Available? Yes

    Pricing: Choose from three different plans – Board, Plan, Plus. Plans start from €7 per user per month.

  16. Extron

    Extron

    Overview

    What makes Extron different from the other resource management tools on this is list is that it helps in managing non-human resources like AV (audio-visual) gadgets and other devices in your office

    What does it do?

    The Extron Resource Management Software helps in remote monitoring and control of Audio-visual systems and other electronic devices at your office.

    Highlights

    • Remotely monitor and control Audio-Visual systems
    • Global view offers real-time access to all similar devices
    • Room view offers real-time access to all devices in a single room
    • Organize AV devices based on different organizational levels
    • Automated scheduling of devices – turn devices on or off remotely, using preset times

    Pricing: Extron offers Free Globalviewer that is available for free. If you opt for the Enterprise version of the GlobalViewer, then you can request a pricing quote.

  17. InLoox

    InLoox

    Overview

    InLoox is an integrated project management software that operates with Microsoft Outlook. It’s available for desktops, handheld devices like tablets and smartphones. It helps in project planning, tracking, scheduling, as well as resource management. It helps in making intra-office communications effective while improving collaboration among teams and team members.

    What does it do?

    InLoox is a project management software that helps in simplifying workflow notifications, while increasing collaborations between team members – who work from the same office, as well as geographically distributed teams. With several handy features like time tracking, mind mapping and outlook synchronization, InLoox helps businesses complete their projects on time and within budget.

    Highlights

    • Outlook Synchronization – InLoox is synchronized with Outlook for efficient emailing and more
    • Mind Mapping Tools – To organize ideas visually
    • InLoox is available for both iOS and Android, making it easy to projects on the go
    • Centralized Dashboard – To monitor project status, and other key milestones, while gaining insights on overall project schedules
    • Time Scheduling – Schedule tasks, activities and milestones either using the web app or mobile app
    • Track resources in real-time – See who has what to do, when to do and more
    • Documents storage – Store all work-related documents securely at one place for easy access

    Free Trial Available? Yes, a 30-day free trial is available.

    Pricing: One-time payment for the desktop version (InLoox PM) starts from around $490. You can also choose the program as a Software-as-a-Service (SaaS) option that starts at $24.95 per month per user.

  18. Deskera

    Deskera

    Overview

    It’s an award-winning, cloud ERP platform that helps businesses enhance productivity, boost operational efficiency, track finances, manage both customers and vendors with ease. Deskera business software applications are used by more than 3000 SMEs and businesses across the world. It is suitable for a wide range of industries like trading, manufacturing, engineering, distribution, construction and more.

    What does it do?

    It has a comprehensive and integrated platform that makes it easy to monitor and control purchasing, inventory, billing and sales, product management, financial report and more. Simply put, it gives you insight into the day-to-day business operations in real-time from a single easy-to-use platform.

    Highlights

    • Quick deployment – Since it’s a cloud-based solution, users don’t have to deal with the hassles of downloading the application. All they have to do is sign up and access the software from anywhere.
    • Fully integrated system – Deskera offers a wide range of applications like:
    • ERP (Enterprise Resource Planning)
    • MRP – For optimizing the manufacturing processes
    • CRM – Customer Relationship Management
    • HRMS – Human Resources Management System
    • PM – Project Management
    • ELEAVE – Automated Leave Application Management System

    Free Trial Available? Yes – a 15-day free trial is available.

    Pricing: Deskera follows a quote-based pricing system depending on the requirements of the client.

Which Resource Management Tool should you choose?

As always, no one tool is the best choice for all. Start by listing out your requirements – what you're looking for, the features that are a must for you, and optional features that are good to have. Then, visit the website of each tool on this list to see if it offers the features that you require.

Most tools on this list come with a free trial version. Give it a try for a few days, to gain first-hand experience of the software. Finally, compare pricing and shortlist the right tool that works best for your organization.

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