Success of any business, a company or an institution lies on the hands of a manager. Poor management skills can frustrate, lead to client’s dissatisfaction or results to overall failure of the company. Poor management is characterized with delay in issuing employees pay rolls, inappropriate and delayed reactions to customers’ demands as well as delayed or failed projects. However project and resource managers have numerous responsibilities in a company and the common spreadsheets are inefficient in keeping all activities on track. Therefore Project Resource Scheduling Software becomes important tools in today’s management activities. With this software the manager is capable of undertaking the following activities efficiently;
- This tool helps the manager in good project scheduling
- The software help in thorough evaluation of the project before it commences
- The software is able to give results of your progress according to the pre-determined schedule
- The software helps in good resource scheduling
- The software help the manager is issuing payments to staff accordingly
The manager is able to know who is working on which project. This boosts team visibility and chances of two staffs working on the same project are therefore avoided. Excellent capacity planning is developed and one is able to monitor each staff. The software also assists the manager in allocation of projects to various teams. This avoids overloading one team while the others are being under-worked. As a result each employee strives to give his/her best. Staffs are able to log-in independently and each records the progress. The software will then update itself automatically saving a lot of time for the manager to do other activities. The project schedule will therefore give a clear duration of the project.
With the software all the tasks, skills and equipment highlighted before one undertakes a certain project. Resources are assigned appropriately and all the risks associated with the project identified. One can as well add task dependencies such that suppose one task fails, the other won’t take off or progress. This is normally done to those activities that heavily depend on each other. With these satisfactory preparations, successful results are achieved at the end.
The project manager is able to evaluate and give a report of actual progress against the planned progress. This is achieved through a click of a mouse and the manager is able to determine where he/she is on time. If the progress is a bit slow or fast, the necessary remedies are therefore made; for instance, the manager may inform the affect staff to adjust accordingly.
All the tasks are identified and highlighted. Each task is thereof assigned its own resources. The software also determines those tasks that have been under-allocated with resources and adjustments are consequently made. Chances of over utilization from the teams are eliminated. Also the staffs are provided with sufficient resources to run their tasks. Well motivate staffs are known to give their best. As a result, the company enjoys maximum productivity from the staffs. Well utilized resources generate a lot of profit to the company enabling. The company is also able to beat its competitors as well as providing better service delivery to the clients.
Time worked by every client is accurately evaluated. The software is able to payments to staff excluding holidays, training hours or any other hours not worked. It keeps track of each employee history and enables the manager to make calculated decisions concerning under-performing staffs. The software also reminds the manager about upcoming events, appointments as well as bookings. Clients concerns are well attended by updating them with current information through emails.
Project Resource Scheduling Software is therefore an important tool in nowadays project management. With it projects are completed on time. A lot of time is saved in monitoring the projects as well as resource allocation. Client’s satisfaction is achieved; making the company to remain on a competitive edge. Excellent resource is utilized giving maximum profits to the company. Staffs are also motivated, giving their best to company.