As a business owner, team manager or team leader, you cannot predict everything that this New Year will bring your way. However, what you can do is "Be Prepared for anything that comes your way." Be it embracing new management trends, adopting new technologies or altering your business practices – staying prepared is the key to success.
With that in mind, here are the top resolutions you need to take in 2019 to ensure that you utilize your organization's resources in the best possible way.
Planning is the first step to utilize organizational resources in the best way possible. Before you begin any project, dedicate time exclusively for resource allocation and management.
Only by planning, you will get a clear idea of the resources required. Very often, business projects end up in failure, because of investing in too few or too many resources.
Once you have created a list of all the resources required for the project – both human and other non-human resources, the next step is to divide the project into different phases.
Here's a quick guide of what to do in the Planning stage:
All these years, you may have allocated resources haphazardly. Allocating resources at the last minute, based on who is available, shifting resources from one role to another halfway through a project, may work in the short-term but isn't the best approach in the long-term.
This year, take a resolution to have a more systematic approach to resource allocation and management.
This can be done by practising the following methodologies:
Very often, team members forget that they belong to the same team and are working on a common goal. With appraisals, incentives, promotions in the mix, it's common for team members to exhibit a competitive streak with the rest of their team.
Aim to build collaboration within the team. Only when the entire team collaborates and works with each other, it fosters team spirit. And, a team that has a positive attitude shows an increase in productivity and creativity, both of which are crucial in the success of a project.
Ensure that team members can discuss their feedback, and bounce back ideas among themselves to improve performance in real-time.
You would have heard this saying, "Hope for the best, but be prepared for the Worst." That is very true in resource management. Anticipating potential disasters and having fallback plans to deal with unexpected challenges is one of the secrets to successful resource management.
Make sure that you have back-up resources in hand if the main resources in your project are unable to contribute. This can be an internal team that is working on a less important project. Or you could even have a pool of external resources that you can rely on in emergencies.
You are better suited to handle your organization's resources when you have back-up plans to deal with potential curveballs.
If you have been handling resource allocation on spreadsheets for so long, it's high time you make a switch to resource management software. Technology plays a crucial role in optimizing all processes, including resource management.
Investing in a resource management tool offers you ample benefits. It not only frees up time and manpower but also ensures that you make the optimum use of available resources. Look for resource management software with the following features:
Keep these resource organizational goals in mind, or bookmark this list and revisit it often. Do you have any other "managerial techniques or resolutions" that you have taken this year? Share it with us in the comments below.
And, here's wishing you a successful and organized 2019!