Organizations are places where people work, and there are different departments with various different roles and responsibilities. Bigger the organization, more the number of employees. And as a company grows or expands, the number of employees and other resources grow too. And in any business organization it is very critical to manage those resources in order to have a better control over them. When employee and other resources are large in numbers in an organization, it becomes hard to manage all of them. So you would need expert resource management tools to take care of various aspects of your resource management, and does that job right for you.
A software application not only reduces the number of people required to manage the resources, but helps in planning them well too. It helps in automating a process of managing, planning and executing the resources as per the constant needs of an organizations. These applications are commonly known as the Enterprise Resource Planning software or the ERP. Such applications help to a greater extent in avoiding unnecessary or additional resources that might result into extra cost to a company. Thus it helps in saving a lot of cost for an organization too.
In a business organization you can find a lot of resources like employees, meeting rooms, vehicles, office stationery and equipment, computers, furniture, facilities like coffee machine, cafeteria and a lot of other resources depending on the type and requirements of an organization or its employees. All these resources constitutes to a huge costing and investment for a company, and hence it is very critical to manage them to ensure they are not misused or wasted. An ERP software helps in maintaining the databases of all these resources and constantly tracks their performance and usage by various techniques. However, a trained a team is required to handle this software.
Resource management tools are very important for people management in a medium or big size company. An ERP software creates a common platform for organizations and its employees, where employees can log into this software and the company gets to monitor their work. Most companies pay its employees on an hourly basis and this software tracks the number of hours each employee has worked for, based on which company can manage their payrolls easily. This will make the employees stick to their schedules and even motivate them to work more hours.
Companies can simply get more efficient productivity from employees that will help the company grow. These applications even track the attendance of each employee and calculate the wages on number of days and hours.
Employees in an organization use various resources for their work and other routine tasks. Those resources are fed into an ERP application that keeps track of their usage. Based on monthly report, you can even add or remove a resource. For example, you assign a computer for an employee and provide him/her access to printer, meeting room or use of company vehicle, etc. Once that employee quits the job or something, you can revoke access to all those facilities with just a click of your mouse on a button that would say “de-activate employee” or something like that. Likewise in case of addition of a new employee.
You can generate various type of reports using these tools; like the resource utilization report that shows who has used what and how much, time sheet report that shows which employee has worked how many days and hours or how many days he was on leave, etc. Such reports help organization to manage and control the resources more effectively, that not only improves productivity but saves a huge amount of cost too.