A business stands on 3Ps – profits, production and performance. Can you guess the most basic structure that supports the above three mainstays of your company? Well yes, the resource framework. Your resources act as a fuel that drives your company’s performance. Of all types, the human resource can be considered most expensive, and its management and allocation largely determines your productivity and profitability. Hence, using a flexible resource planning software to get enhanced performance & output and eventually profits is a no brainer.
Some managers wrongly interpret that resource management is a part of project management and believe that their project management software will take care of the resource management as well.
However, it is vital to note that resource management is full entity on its own and should be given due importance; managing resources, particularly human resource is critical, as it has the largest share in the overheads and significantly affects profits. Thus, you require a bird’s-eye view over the resource structure to ensure its maximum utilization across divisions, projects and activities. For this, you require an efficient and flexible resource planning tool that can keep an up-to-date record of all relevant information and coordinate resources across offices at different physical locations around the globe.
If you are still struggling with spread sheets and word layouts for maintenance of your employee’s records, more than often you may end up jumbled trying to figure out a proper conclusion. Today, market is highly competitive and time is money; smart businesses are rapidly shifting towards flexible resource planning software for managing their resources that effectively eliminates extra time, frustration and uncertainty in the process.
Main objectives of an efficient resource planning software:-
- Finding the right person for the right job based on skills, experience, endurance and availability.
- 100% utilization of all existing resources through effective allocation to ensure maximum productivity.
- Generating reports featuring every aspect of the resource structure with functionality to drill deeper to get finer details.
- Facilitate pre-planning by forecasting future resource requirements against resource capacity for smoothness throughout the business activities.
- Supporting the business holistically towards achieving short, medium and long-term objectives in time.
In other words, the software enables managers to quickly identify right resources and schedule accordingly. It also allows them to address employee requests promptly and arrange suitable substitutes against leave applications so that the output remains unaffected. Administrators are able to connect to their employees and vice-versa in an efficient way allowing hassle-free streaming and update of all information across divisions and offices.
For mid and long-term objectives the software is great in forecasting future resource requirements with respect to the demand and supply chain. It is effective in identifying areas with surplus and areas having shortage of resources. This facilitates shuffling of resources based on aptitude, training and expertise well ahead in time.
To have all the information is not enough, leveraging the accumulated data is as important.
A flexible resource planning software allows you to keep a track of everything with visually appealing graphs and reports, and also permits you to analyse various facts in great detail and easily communicate in different formats improving the decision-making ability of the firm.